Privacy Policy - Events Summit Ltd

Events Summit Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy sets out the basis on which we process any personal data we collect from you, or that you provide to us, in connection with your use of our website, event registrations, and related services.

We act as a “data controller” under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following categories of personal data:

  • Identity Data: name, job title, company/organisation.

  • Contact Data: email address, phone number, postal address.

  • Event Data: registration details, preferences, dietary requirements, accessibility needs.

  • Financial Data: payment details (processed securely by third-party payment providers; we do not store full card information).

  • Technical Data: IP address, browser type, operating system, device information, cookies, and browsing behaviour.

  • Marketing and Communications Data: preferences for receiving information about future events, newsletters, and promotional material.

2. Lawful Basis for Processing

We will process your personal data only where we have a lawful basis, which may include:

  • Consent – where you have actively agreed to receive communications.

  • Contract – where processing is necessary for event registration, ticketing, or service provision.

  • Legal Obligation – to comply with regulatory or tax requirements.

  • Legitimate Interests – for improving our events, services, and communications, where such interests are not overridden by your rights.

3. How We Use Your Data

We use your data for the following purposes:

  • To administer and manage event registrations.

  • To provide services and process payments.

  • To communicate important event updates.

  • To respond to enquiries and provide customer support.

  • To analyse website usage and improve functionality.

  • To comply with applicable laws and regulations.

4. Data Sharing and Disclosure

We will not sell or rent your data. We may share your personal data with:

  • Service providers who support event delivery (venues, catering, payment processors, IT/website providers).

  • Professional advisers (lawyers, accountants, insurers) where necessary.

  • Regulatory or legal authorities if required by law.

All third parties are required to respect the confidentiality and security of your data and to process it only in accordance with our instructions.

5. International Transfers

If we transfer your personal data outside the UK/EEA, we will ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions in line with UK GDPR requirements.

6. Data Security

We implement appropriate technical and organisational measures to safeguard personal data against accidental loss, unauthorised access, alteration, or disclosure.

7. Data Retention

We will retain personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, including legal, accounting, or reporting obligations. Typically:

  • Event registration data: up to 3 years.

  • Financial/payment records: 6 years (to comply with HMRC requirements).

  • Marketing data: until consent is withdrawn.

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Request access to your personal data.

  • Request correction of inaccurate or incomplete data.

  • Request erasure of your data (“right to be forgotten”), where lawful.

  • Object to processing based on legitimate interests or direct marketing.

  • Request restriction of processing in certain circumstances.

  • Request transfer of your data to another controller.

  • Withdraw consent at any time where processing is based on consent.

To exercise your rights, please contact us (details below).

9. Cookies

Our website uses cookies to improve user experience and analyse site performance. For more information, please see our Cookie Policy.

10. Contact Information

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Events Summit Ltd
Email: info@events-summit.com

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

11. Changes to This Policy

We reserve the right to update or amend this Privacy Policy at any time. Any changes will be posted on our website with the revised effective date.

Effective Date:12/08/2025 
Last Updated: 12/09/2025